Procurement cards (procards) are recommended for purchases under $100. Procards may be used for purchasing materials and lab supplies with the exception of radioactive materials, gases, and anything on the restricted items list. Travel and most entertainment expenses are not allowable on procards. Office supplies should be purchased through UT Market, in the event an item is unavailable, Amazon Buisness may be used with a procard. For information on procards, please visit the commercial card website.
Procard Procedures
All credit card transactions exceeding $500 require verification of the vendor’s warrant hold status before the purchase is finalized. Vendor’s hold status can be searched using either their EID or TIN, see guidance here. Documentation of the verification, including the date of the search, must be saved and provided with receipts.
Procard receipts must be submitted within three days from the date of purchase. You may email receipts to MBS Payments. Please include:
- Proof of vendor hold search if transaction exceeds $500
- Itemized receipt
- Goods/Services received date(s)
- UT account to be charged
Use Commercial Card Request Forms for exception requests, missing receipt form, miuse form, etc.
Please contact MBS Payments for procard or vendor hold search questions.