Purchasing and Payments

Purchasing Special Circumstances


All amazon purchases should be made using the University Business Prime Account. Please contact MBS Payments for more information or to be added to the account.


Flowers may be sent by a department or center to honor a deceased or to recognize and congratulate an achievement.  Flowers must be purchased with an endowment, and cannot exceed $200 (including tax).

Trademark Approval

A license is required for products featuring UT System and its component institution trademarks through the Office of Brand, Trademarks and Licensing and CLC (formerly Learfield IMG College). University entities must also use a licensed vendor to produce licensed merchandise. Annual royalty income from more than 400 licensees is used to support the mission of the UT System and its component institutions.

Please follow the link below to access the Electronic Internal Request Portal to request trademark approval.


Computer Purchases using Grant Funds

The following is an example of a statement that is required whenever a computer purchase is made using grant funds:

"In regards to the use of the computer Dr. [professor's name] is purchasing with his [name of grant] funds, the computer is intended solely for use in his research and work in the lab.  All of the data Dr. [professor's name] generates in his research needs to be analyzed by and stored on a computer.  Additionally, Dr. [professor's name] needs a laptop to enable him to present his work in meetings and at conferences.  Dr. [professor's name] currently has to use a personal computer for his work and this purchase with [name of grant] funds will allow him to have a work computer dedicated solely to his research."

Campus Distribution Services

Please make alternate arrangements ahead of time if no one in your lab will be available to accept and sign for your Central Receiving package(s).  Preferably, coordination should be done with another lab to ensure items that are temperature-sensitive aren’t left in the MBS Office for extended periods of time.

To contact Central Receiving, please call 512-471-5464 or email DScds@austin.utexas.edu.

Helpful Links